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Commissions, Fees & Charges

State Trustees is committed to providing you with clear and transparent information about our services and pricing.
(Effective 1 July 2019)


Will Preparation

All fees are based on an appointment time of 1 hour. Couples will be booked for two appointments (2 hours).
Any additional time required will be charged at $300 per hour (pro-rata).

State Trustees appointed as sole executor $200 (under 60 years of age)
$97 (60 years of age and over)
All other executor appointments $330 (under 60 years of age)
$200 (60 years of age and over)

Enduring Power of Attorney and Appointment of Medical Treatment Decision Maker Preparation

Enduring power of attorney: where you are appointing one or more attorneys for financial matters and personal matters, both appointment types may be made in one document, or each appointment type may be made in a separate document.

Enduring power of attorney for financial matters (State Trustees appointed as sole attorney for financial matters) $123
Enduring power of attorney for financial matters (State Trustees not appointed as sole attorney for financial matters) $155
Other appointment types
Enduring power of attorney for personal matters $155
Appointment of medical treatment decision maker $155
Package price where State Trustees is appointed as sole attorney for financial matters in the enduring power of attorney
  1. Enduring power of attorney for financial matters (State Trustees appointed as sole attorney for financial matters)
  2. Enduring power of attorney for personal matters
  3. Appointment of medical treatment decision maker
$363

Related Will and Power of Attorney Preparation Services

Travel fee per appointment (servicing Victoria only). Travel fee is waived if State Trustees is appointed as sole executor, or as sole attorney for financial matters.
Travel within 30km from the closest State Trustees office. $224
Travel greater than 30km from the closest State Trustees office. $446
If State Trustees is appointed as sole executor, or attorney for financial matters, the client will be reimbursed for the cost of engaging a NAATI accredited interpreter.
Interpreter services. Arranged by the client at client’s cost
Certifying a copy of a document as a true copy of the original.- Certification fees will be waived for clients with Centrelink or Department of Veteran Affairs pensioner concession cards.
For the first document (1 or 2 sided) that is certified. $4.95
For any subsequent document that is certified in the same appointment. $2.95
Storage or registration of Will document, enduring document (e.g. enduring power of attorney), appointment of medical treatment decision maker, or supportive attorney appointment document. Free

Enduring Power of Attorney Administration

Capital commission
Calculated on the gross value of the asset

Up to $500,000 3.3%
Greater than $500,000 and up to $1,000,000 $16,500 plus 1.5% of the amount over $500,000
Greater than $1,000,000 and up to $3,000,000 $24,000 plus 0.55% of the amount over $1,000,000
Greater than $3,000,000 $35,000 plus 0.44% of the amount over $3,000,000


Income commission
Calculated on the gross income received by the estate

On pension and allowances received from Centrelink and/or Department of Veterans Affairs 3.3%
On all other income 6.6%



Depending on the nature of the client’s affairs, State Trustees also provides other services for which fees are applicable. These may include:

  • Legal services
    • Conveyancing, e.g. where sale or purchase of real estate is involved.
    • Litigation and legal advice services, e.g. where disputes around assets and liabilities need to be resolved.
  • Financial planning services, e.g. where a financial plan is prepared.
  • Taxation services, e.g. preparation and lodgement of income tax returns.
  • Investment services, e.g. Common Funds.

The above fees are included on this page for your reference.

Victorian Civil and Administrative Tribunal (VCAT) Administration

Commissions, Fees and Charges – VCAT Appointments (PDF)

Administration for people with a disability and missing persons

Appointed Administration (including Limited Orders)
Subject to VCAT’s order (except that no order is needed where the administration ends at the death of the represented person), State Trustees may charge a capital commission of 2.2% on the gross value of unrealised assets where it has not otherwise received reasonable payment for its work in the course of administration. Gross value for unrealised assets is the asset’s value immediately prior to the end of the administration, without deduction of any liabilities

Capital commission
Calculated on the gross value of the asset realised in the course of administration

Up to $500,000 3.3%
Greater than $500,000 and up to $1,000,000 $16,500 plus 1.5% of the amount over $500,000
Greater than $1,000,000 and up to $3,000,000 $24,000 plus 0.55% of the amount over $1,000,000
Greater than $3,000,000 $35,000 plus 0.44% of the amount over $3,000,000

Income commission
Calculated on the gross income received by the client

On pension and allowances received from Centrelink and/or Department of Veterans Affairs 3.3%
On all other income 6.6%
Temporary Order Administration
VCAT may appoint State Trustees to administer a person’s financial and legal affairs under a Temporary Order.
$216 per hour
Administration for Missing Persons
VCAT may appoint State Trustees to administer a missing person’s financial and legal affairs.
$216 per hour

Victorian Civil and Administrative Tribunal (VCAT) Examinations – Guardianship List

Examinations of Accounts by Administrator. Paid from the represented person’s funds. Minimum charge is one hour

Where client assets are valued between $0 and $25,000: $0
Where client assets are valued between $25,001 and $50,000: $86.70 per hour
Where client assets are valued between $50,001 or more: $213.70 per hour

Other Services

Disbursements: State Trustees is generally entitled to reimbursement from the client/estate for disbursements it incurs
in providing its services. Disbursement charges include the cost of GST where applicable.

Advances: Interest charged is no greater than the interest rate fixed under Section 2 of the Penalty
Interest Rates Act 1983, less 2.5%

Reduction or Waiver: State Trustees may reduce or waive its fees, commissions and charges at its discretion.

Hourly Fee: Except where stated otherwise, all hourly fees are taken on a pro-rata basis. For any of its administrative services, other than those provided under court or tribunal appointments, State Trustees has the discretion to negotiate an hourly fee or alternative commission, in lieu of the commission to which it is otherwise entitled.

Some of State Trustees’ fees, commissions and charges are governed by Victorian legislation, including the State Trustees (State Owned Company) Act 1994 (Act), the Trustee Companies Act 1984 (in the form preserved by s 20A of the Act), and the Guardianship and Administration Act 1986.

The full scale of charges is lodged with the Treasurer of Victoria and with the Director of Consumer Affairs Victoria, and published in the Victorian Government Gazette.

Deceased Estate Administration

Capital commission
The amount of capital commission applied to the estate, is the lesser of:
(a) the aggregate of the Asset-based and Service Fee components; and
(b) 5.5% of the gross value of the estate.
Asset-based component
Applied to the gross value of assets
Principal Place of Residence 1.1%
All other Assets 3.85%
Service Fee component* Level 1 $5,170
Level 2 $8,470
Level 3 $12,870
Level 4 $18,370
Income commission Charged on gross income received by the estate 6.6%


*Service Fee component: The Service Fee component is based on measures of estate’s complexity and the level of administration required. It is calculated by first attributing points as follows:
1 point for each beneficiary in excess of three
2 points for each beneficiary residing overseas in the course of the administration
2 points if a genealogy service is provided
4 points for each real estate asset transferred
5 points if the administration involves a complex matter or legal issue (e.g. transfer, wind up, or conduct a business, litigation, etc.)
7 points for each real estate asset sold
The total points attributed then determine the Service Fee level, as follows:
Level 1: 0 points | Level 2: 1 to 5 points | Level 3: 6 to 10 points | Level 4: 11+ points

Informal deceased estate administration, where formal Court authorisation is not required and no capital commission is taken : $216 per hour

Administration fee charged for the transfer of jointly owned assets to survivor/s $880

Assisting with a survivorship application $216 per hour

Administration of Intestate Estates

Services provided in respect of an estate that has vested in State Trustees Limited pursuant to section 19 of the Administration and Probate Act 1958 (Vic.), including, but not limited to, holding, managing and distributing any monies.

Senior Lawyer $563 per hour
Lawyer $455 per hour
Junior Lawyer $358 per hour
Para-Legal/Law Clerk $271 per hour
Legal Secretary/Administrative Support $228 per hour

Trusts

Trust administration

Capital commission
Charged on the gross value of any assets of the trust
5.5%

Income commission
Charged on the trust’s gross income received
6.6%

Note: The same rates apply to agencies, court-appointed administrations, statutory administrations and other administrations

Charitable Trusts

State Trustees Australia Foundation
A public charitable trust largely funded by individuals via bequests or by donation.
Administration fee
Up to 1.056% per annum
Private Charitable Trusts
Established through a will or trust deed
Administration fee
Up to 1.056% per annum
Commercial trusts
State Trustees acts as custodial trustee for a number of public companies and government bodies. As Custodian, State Trustees holds the funds or other assets of the trust and manages them according to the provisions of the trust deed.

Custodian trustee / administration fee
Charged in accordance with the amounts set out in the trust deed (or other governing document) as agreed with the client
Trust documentation: Fees for legal services, including preparation of trust documentation, are charged according to the hourly legal services rates.



Depending on the nature of the client’s affairs, State Trustees also provides other services for which fees are applicable. These may include:

  • Legal services
    • Conveyancing, e.g. where sale or purchase of real estate is involved.
    • Litigation and legal advice services, e.g. where disputes around assets and liabilities need to be resolved.
  • Financial planning services, e.g. where a financial plan is prepared.
  • Taxation services, e.g. preparation and lodgement of income tax returns.
  • Investment services, e.g. Common Funds.

The above fees are included on this page for your reference.

Legal Services

Senior Lawyer

$563 per hour

Lawyer

$455 per hour

Junior Lawyer

$358 per hour

Para-Legal/Law Clerk

$271 per hour

Legal Secretary/Administrative Support

$228 per hour

Outcome-dependent fee where insufficient funds (for litigious matters):

Additional fee not exceeding 25% of the total amount of the legal fees otherwise payable

Where, in relation to a claim brought by State Trustees on behalf of and for the benefit of an estate (including the estate of a represented person):

(1) legal services are reasonably required; and

(2) the estate has insufficient funds to pay for those legal services;

State Trustees may opt to provide those legal services on the basis that:

(a) subject to (c), if the bringing of the claim does not result in a successful outcome for the estate, State Trustees will not charge for the provision of those legal services; and

(b) if the bringing of the claim results in a successful outcome for the estate, the fees that State Trustees will charge for the provision of those legal services will consist of:

  1. the fees otherwise payable for those legal services (determined on the basis set out in respect of ‘Legal fees’ above); and
  2. an additional fee not exceeding 25% of the total amount of the fees payable under (i) above.

(c) if State Trustees’ appointment by VCAT to administer a person’s legal and financial affairs ends or is discharged prior to an outcome being reached, the fees set out in (i) above will become payable, but not the additional fee in (ii), unless a new arrangement is made to continue the claim.

Photocopying for the legal services of document preparation, legal advice and litigation:

$0.50 per page

Probate fees

Fees charged in accordance with current Supreme Court (Administration and Probate) Rules

If this work is outsourced to an external law firm, the fees charged by the law firm apply and are paid by the client.

Conveyancing Fees

Sale of residential real estate

$1,185* per sale

Purchase of residential real estate

$1,185* per purchase

Sale of commercial real estate

$1,333* per sale

Purchase of commercial real estate

$1,333* per purchase

Sale of retirement village property

$1,474* per sale

Purchase of retirement village property

$1,474* per purchase

*Fee includes one transfer of land and one discharge of mortgage (but does not include the sundries fee below.

Transfer of Land – Where the property concerned needs to be transferred to the beneficiaries or a third party.

$455

Caveat or withdrawal of caveat over property – Caveats are registered on certificates of title to protect an interest in the property, e.g. as a life tenant in accordance with the terms of the will. A caveat prevents the registered owner from dealing with the property without first obtaining the caveator’s consent.

$184

Arranging the discharge of the mortgage with the Lender – A discharge of mortgage is obtained from the lender when the loan is discharged.

$272

Application by Personal Representative or Survivorship Application – When State Trustees is the executor in order for the property to be sold or subsequently transferred to a beneficiary. In the case of a property owned by joint tenants a survivorship application may be required.

$321

Supporting Statutory Declaration – Statutory declarations may be required to support a property transaction, e.g. the owner’s name differs on the certificate of the title and on the Will and therefore a statutory declaration is required to clarify the client’s true and correct name.

$119

Lost Title Application – Obtaining a replacement certificate of title where the original has been lost, stolen or misplaced. This fee includes the provision for three statutory declarations ordinarily required for these applications.

$1,263

Notice of Rescission – State Trustees may be required to formally issue a notice of rescission where the sale or purchase of real estate is cancelled during the period of the contract of sale.

$446

Sundries – State Trustees charges a once-off flat fee for all sundries – e.g. photocopying, faxing, binding of contracts, postage, etc

$33 per matter (flat fee)

Production of Certificate of Title or other documentation for a third party – Where State Trustees is required to provide a certificate of title and/or miscellaneous document to a third party to facilitate a property transaction. (This fee is paid by the party requesting the documents.)

$202 per document

Release deposit for sale of real estate

$90

Preparation of pension exemptions form

$90

Preparation of principal place of residence form

$90

Off-site settlement fee – Where the location selected for a settlement is in the Melbourne CBD (not at State Trustees Head Office)

Mortgaged title: Nil
Unmortgaged title: $126.50

Any other conveyancing services not listed above

$223 per hour or as otherwise agreed

Taxation Services

The time stated is the threshold for the given category of standard return, or standard review. Any additional time required will be charged at $363 per hour (pro-rata).

Tax Returns

Individual tax return (including for the beneficiary of a trust) $385 per standard return (1.1hours)
Deceased estate or trust tax return (other than for a life interest trust) $495 per standard return (1.3 hours)
Life interest trust tax return $611 per standard return (2 hours)
Date of death tax return $726 per standard return (2 hours)
Deceased estate or trust final tax return $907.50 per standard return (3 hours)

Tax reviews

Final tax review for a deceased estate or trust $726 per standard review (2 hours)
Automated tax review for a deceased estate, trust, power of attorney, and represented person / client with assets valued at:

  • less than $10,000
  • between $10,000 and $20,000 inclusive
  • greater than $20,000

Free
$69 per review
$116 per review
Tax review (other than those stated above) $286 per review

General tax and accounting services

IAS tax return $217.80 per instalment activity statement
Franking credits refund $69 per application
BAS tax return $616 per business activity statement

Specialised taxation and accounting services

Capital gains reconstruction $363 per hour (minimum one hour) and pro-rata at half hour intervals
Taxation preliminary advice service $217.80 per advice
Tax advice hourly fee $363 per hour
Account by administrator preparation $726 per document

Other taxation services

Automated imputation credit refund application For deceased estates, trusts, powers of attorney, and represented persons’ affairs administered by State Trustees. $69 per application
Taxation services not otherwise stated $363 per hour

Financial Planning Services

Financial planning hourly rate

Financial planner $362 per hour
Paraplanner, planning assistant $253 per hour
For the purposes of the review fee calculations below, ‘investment assets’ includes any superannuation account(s) held by the client

Financial planning automated review

Automated standard plan annual review (for clients with assets valued between $30,000 and $100,000 inclusive) $111 per review
Review for clients with assets valued between $30,000 and $100,000 inclusive:
1. where all investment assets are solely invested in one or more of State Trustees’ common funds: $268 per review
2. where one or more investment assets are invested outside State Trustees’ common funds

$584 per review
Financial planning reviews – In State Trustees Common Funds
Review for clients where all investment assets (For the purposes of the review fee calculations below, ‘investment assets’ includes any superannuation account(s) held by the client) are solely invested in one or more of State Trustees’ common funds, and the total value of the investment assets is:
1. greater than $100,000 and up to $250,000: 0.5777% of the value of the investment assets, per review
2. greater than $250,000 and up to $2,000,000: $1,444, plus 0.0315% of the amount by which the value of the investment assets exceeds $250,000, per review
3. greater than $2,000,000: $1,995 per review
Review for clients where one or more investment assets are invested other than in State Trustees’ common funds, and the total value of the investment assets is:
1. greater than $100,000 and up to $250,000: 0.666% of the value of the investment assets, per review
2. greater than $250,000 and up to $2,000,000: $1,665, plus 0.126% of the amount by which the value of the investment assets exceeds $250,000, per review
3. greater than $2,000,000: $3,870 per review

Genealogy Services

Senior Genealogy Researcher $265 per hour
Genealogy Researcher $223 per hour

Common Funds

State Trustees may invest money in its hands in one or more of State Trustees’ Common Funds when acting as executor, trustee, attorney, administrator etc.

Management Fee on funds held in a Common Fund 0.88% per annum
Other direct fund expenses, e.g. audit and legal fees, are paid from the fund.

Other Services

Advances: Interest charged is no greater than the interest rate fixed under Section 2 of the Penalty Interest Rates Act 1983, less 2.5%

Hourly fee: For any of its administrative services, other than those provided under court or tribunal appointments, State Trustees has the discretion to negotiate an hourly fee or alternative commission, in lieu of the commission to which it is otherwise entitled.

The rates and types of commissions, fees and charges are subject to change from time to time. Some of State Trustees’ fees, commissions and charges are governed by Victorian legislation, including the State Trustees (State Owned Company) Act 1994 (Act) and the Trustee Companies Act 1984 (in the form preserved by s 20A of the Act). For information about the commissions, fees and charges that may apply in relation to the administration under an order of VCAT of the financial and legal affairs of represented persons, please refer to State Trustees’ Commissions, Fees and Charges (VCAT appointments).

The full scale of charges is lodged with the Treasurer of Victoria and with the Director of Consumer Affairs Victoria, and published in the Victorian Government Gazette.

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